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SOURCING

Product Sourcing, Built for Consistency

Our focus is bulk food commodities: multi-origin options, spec-led selection, and clean, reportable outputs you can log internally.

What we source

  • PulsesChickpeas, lentils, beans, split peas — defined grades and sizing.
  • SpicesBlack pepper, cumin, turmeric, and more — purity and moisture controlled.
  • Nuts & KernelsWalnuts, almonds, pistachios, etc. — caliber, breakage, and color by spec.
  • Green Coffee`Arabica/Robusta` — screen size, processing, moisture, defects.
Multi-Origin Shortlists with origin/grade alternatives for each request.
Spec-Led We source to your `Spec`, not just a product name.
Data-Ready Loggable outputs: grade, packing, photos, `COA` where applicable.

How we work

  • DefineOrigin, grade, packing, volume, and timeline.
  • ShortlistComparable options (quality / price / lead time).
  • Risk NotesAvailability, seasonality, and consistency flags.
  • OutputsFinal spec summary + supporting documents as needed.

SOURCING MATRIX

What “Sourcing” Means in Practical Terms

Each commodity is handled as a spec package. Below is the typical data set we define and track per category—kept consistent for internal logging and comparisons.

Pulses

Bulk
  • Spec

    Grade • Size • Moisture • Foreign matter • Defects

  • Packing

    25kg/50kg bags • PP/raft • Private label (optional)

  • Common outputs

    Photos • Sieve/size notes • Optional COA

Spices

Clean
  • Spec

    Purity • Moisture • Volatile oil (where relevant) • Appearance

  • Packing

    25kg bags • cartons • liners as needed

  • Common outputs

    Photos • Batch notes • Optional COA

Nuts & Kernels

Sorted
  • Spec

    Size count • Color • Moisture • Aflatoxin (as required)

  • Packing

    10kg/25kg cartons • vacuum (optional)

  • Common outputs

    Photos • Sorting notes • Optional COA

Coffee

Green
  • Spec

    Screen • Defects • Moisture • Cup profile (if needed)

  • Packing

    60kg/70kg jute • liners • pallet rules

  • Common outputs

    Photos • Lot notes • Optional COA

Consistency Same template across categories for easy comparison.
Traceability We log origin options, packing, and QC outputs per quote.
Speed Spec clarity reduces back-and-forth and delays.

WORKFLOW

A Repeatable Sourcing Workflow

The goal is simple: convert a request into a comparable shortlist, then into a spec-locked product decision with clear internal documentation.

01Input

Define the Spec

Origin, grade, packing, volume, target price, and timeline.

02Options

Build a Shortlist

Multi-origin alternatives with comparable parameters.

03Checks

Quality & Risk Notes

Availability, seasonality, consistency, and red flags.

04Lock

Confirm Packing & Terms

Finalize packing, labeling needs, and delivery window.

05Output

Produce Data Outputs

Spec summary, photos, and optional COA where applicable.

Standard Inputs

  • Origin
  • Grade
  • Packing
  • MOQ
  • Lead Time
  • Target Price
  • Quality Notes

Loggable Outputs

  • Comparable shortlist (like-for-like)
  • Final spec summary for internal records
  • Photos and batch/lot notes
  • Optional: COA / MSDS (category-dependent)

DOCUMENTATION

Documentation & Compliance Outputs

For each product request, documentation is treated as a structured output set (not an afterthought). Items depend on commodity type, destination rules, and buyer requirements.

Typical Documents

  • Specification Summary

    Origin • grade • packing • MOQ • lead time — formatted for internal logging.

  • Commercial Set

    CI (Commercial Invoice) • PL (Packing List) — aligned to agreed packing/spec.

  • Quality Layer (Optional)

    COA (Certificate of Analysis) • lab results where applicable.

  • Safety/Handling (If required)

    MSDS for certain categories and processes; storage notes.

  • Shipping References

    BL/AWB info and container/lot references where relevant.

All items shown are data-only outputs (no links/forms on this page).

When Each Output Applies

Output Used when
Spec Summary Always (baseline record for comparisons and repeat orders).
CI / PL Commercial shipments; packing must match final spec.
COA Buyer requires lab confirmation, or higher-risk categories.
MSDS Specific handling/storage needs; process-dependent.
BL/AWB Freight movement and traceability references.

Commodity rules vary; outputs are aligned per request to avoid unnecessary paperwork while keeping traceability.

ORIGIN & AVAILABILITY

Multi-Origin Coverage, Managed Availability

Requests are matched against origin options and real availability. We document seasonality and lead-time drivers to keep decisions predictable.

Origin Coverage (Typical)

  • South Asia Pulses • Spices
    Grades: multi Lead time: variable Seasonality: medium
  • Middle East Re-export • Mixed
    Stock-based Lead time: fast Seasonality: low
  • Central Asia Nuts • Kernels
    Sorting: spec-led Lead time: planned Seasonality: high
  • East Africa Coffee • Pulses
    Lots: defined Lead time: planned Seasonality: medium

This is a category-level template. Exact origins and availability are documented per request.

Availability Rules (What We Track)

  • Seasonality

    Harvest windows and off-season supply risks are noted per product.

  • Stock vs. Production

    We flag whether pricing is based on in-stock lots or new production.

  • Lead-Time Drivers

    Packing type, labeling, QA steps, and freight windows are captured.

  • Substitution Logic

    Pre-approved alternatives (origin/grade/packing) reduce delays.

  • Lot Consistency

    Repeat orders prioritize same-lot matching where possible.

Information-only section: no links, no forms, no outbound actions.

PACKING

Packing Options & Private Label Readiness

Packing is part of the sourcing spec. We define the bag/carton structure, liners, palletizing, and labeling requirements to keep shipments consistent and audit-friendly.

Packing Options (Typical)

  • Bulk Bags Pulses

    25kg / 50kg PP bags • stitching options • inner liner (optional)

  • Cartons Spices

    Cartons with inner bags • moisture control where needed • batch marking

  • Vacuum / MAP Nuts

    Vacuum (optional) • inner liners • cartons • breakage control

  • Jute + Liner Coffee

    Jute bags • inner liners • lot marking • palletizing (optional)

Packing is aligned to final spec to prevent mismatches between pricing, documents, and physical shipment.

Private Label (If Required)

  • Label Content

    Product name • origin • net weight • batch/lot • storage notes (as required).

  • Label Format

    Sticker or printed bags/cartons • readable batch coding • export-friendly layout.

  • Traceability

    Lot mapping from packing to documents (CI/PL) when applicable.

  • Consistency Controls

    Repeat orders follow the same template: spec → packing → marking → docs.

This section is information-only (no links/forms). Details are finalized per request.

QUALITY CONTROL

QC Layer: Checks, Evidence, and Consistency

Quality is handled as a defined layer in the sourcing record. Checks and evidence depend on the commodity, risk level, and buyer requirements.

QC Checks (Typical)

  • Visual Inspection

    Appearance, uniformity, defects, foreign matter, packing integrity.

  • Key Parameters

    Moisture • purity • sizing/screen • breakage • color (category-dependent).

  • Lot & Batch Traceability

    Lot references recorded against packing and documents (CI/PL where applicable).

  • Evidence Pack

    Photos, batch notes, and optional lab results as required.

QC Output Format (Data) Spec → Checks → Findings → Evidence → Decision

Information-only section: no links, no forms, no outbound actions.

When a `COA` Applies

Case Typical evidence
Buyer-required COA from lab/supplier + batch reference mapping.
Higher-risk category Add lab parameters relevant to the product (moisture/purity/etc.).
New supplier / new crop Baseline tests + photos + lot notes for benchmarking.
Repeat order Compare against prior accepted benchmark (same spec/criteria).

COA requirements vary by commodity and destination. The rule is: only request what supports the decision and traceability.

COMMERCIAL SNAPSHOT

Commercial Terms, Kept Structured

This is a data-only snapshot of how commercial terms are captured per request. Values are finalized case-by-case and recorded in a consistent format.

Incoterms Typical EXW • FOB • CIF
MOQ Defined Per product / packing configuration.
Lead Time Tracked Stock vs production + packing window.
Price Basis Comparable Like-for-like spec and packing.
Field What it captures Example format
Incoterm Responsibility split for cost/risk. FOB Jebel Ali / CIF Bandar Abbas
MOQ Minimum order quantity by packing. 1x20GP / 10 MT / 500 bags
Packing Exact pack spec tied to price. 50kg PP + liner / cartons
Lead Time Time drivers and delivery window. 7–14 days (stock) / 21–30 days (production)
Payment Term How payment is structured (if applicable). T/T / LC / milestone-based
Validity Quote validity window for price changes. 48 hours / 7 days
Notes Risk flags and assumptions. Seasonality, availability, substitution options

Information-only section: no links, no forms, no outbound actions.

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